Paul’s IT Documentation

How to use Google Calendar-Bernadette Logazars experience

How to use Google Calendar
Bernadette Logazars experience in creating and using Google Calendar on their web site
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Hello,

A couple of weeks ago I had submitted a ticket regarding the use of Google Calendar on our CCE Franklin Website. Paul had encouraged me to explore this and to share success/failure with the IT team.

I am happy to say that it was success! I had thought we would have to go the Google Aps route, but I wasn’t sure how to do this but I emailed the Google Team and this is the response I received:

Since you are just looking for the functionality to embed a calendar on a
website I am not sure you would need to set up Google Apps for that. You
can simply use the publicly available Calendar and embed that on your
website. You will not have to worry about using another domain either. I
would recommend contacting the Google Calendar team directly. I did manage
to look up a help center entry for you that sheds more light on the
solution you are looking for:
http://www.google.com/support/a/users/bin/answer.py?answer=41207

If this does not answer your question please contact the Google Calendar
team directly.

If you interested in Google Apps I would highly recommend that you attend
one of our Webinars to learn more:

You can see the list of upcoming presentations and register to attend at:
http://www.google.com/a/help/intl/en/edu/seminars.html.
—

Today, I proceeded forward with the above advice and created a public CCE Franklin Events Calendar, that I also gave access to 4 other people in our office. I was able to easily update and input information, even dates that ran for multiple days. We haven’t explored the email reminder feature (I simply ran out of time today but will try that in the future for sure). After embedding the calendar in our website we were able to update events easily and these appeared immediately on our website. Several of us were able to work on adding items to the website, I was working on the calendar with another 2 staff people, I could see what they were putting on the calendar on my screen and vice versa.

So it does work. And it didn’t take any time to learn how to do it. For those with questions there are web seminars and tutorials available through Google (I included those links above).

I hope this helps.
Bernadette
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